Example Reports

Click Reports To View


Inventory & Check In - Mid Term - Before & Check Out


Sub Reports Auto Produced From Above
Cleaners - Landlord Issues - Tenant Issues - Maintenance

Coming Soon

Zero Set Up Costs

Start using the App today
no contracts or subscriptions


How It Boosts Your Business

Keep your overheads low with no expensive contracts or subscriptions to set up and pay. You can download and start using the App today, and leave at any time with no penalties

Free Training Videos

Free Training Videos


How It Boosts Your Business

Complete your reports with ease with our simple-to-follow videos covering each step and each feature of our App

Unlimited Support

24/7 support team


How It Boosts Your Business

Never miss a report deadline - our online support is available whenever you need it. Just call, text, email, or use our 'how to' videos

Pay-As-You-Go

No contracts - only pay for what you use


How It Boosts Your Business

Keep costs down with our contract-free App, with no minimum or maximum usage rules. It means you'll only pay for what you use; ideal if business is slow

Free White Label

Just your branding - for free


How It Boosts Your Business

Show off your own branding, for a professional look, without having to pay extra to have our branding removed

Client Logos

Extra logos - add your clients' logos


How It Boosts Your Business

Benefit from brand association by adding your clients' logos to your reports automatically - it gives you a professional edge and promotes both your brand and theirs

Sub Reports - Cleaning / Landlord / Tenant / GDPR

Tailored reports for different users,
from cleaners to tenants


How It Boosts Your Business

Make life easier by creating tailored reports for cleaners, landlords, maintenance teams, tenants, and GDPR at the touch of a button. They'll find what they need fast, and you'll look more helpful and professional than the competition

Report Rollover

Copy and adjust report tool


How It Boosts Your Business

Save hours of your time by copying previous reports and simply updating them, rather than starting each report from scratch

Free Report Templates

Free customisable templates that fit any residential or commercial property


How It Boosts Your Business

Save money and get a bespoke and professional finish with our free customisable templates

Presentation Logos

Extra logos - add up to five awards, qualifications, and memberships to your reports


How It Boosts Your Business

Set yourself apart from the competition by adding up to five extra logos completely free - showing off your qualifications, awards, or memberships at the bottom of the first page of each report

Rapid Fire Camera

Takes multiple photos fast


How It Boosts Your Business

Help resolve potential disputes with our unique photo tool, which allows you to take multiple photos in quick succession for evidence

View Report
Photos Online

Photo download function


How It Boosts Your Business

Get a closer view of photos when you need to check something, by downloading them separately

Remote Tenant Report Update

Tenant tool for remote photo and comment uploads (up to 7 days after check in)


How It Boosts Your Business

Save time for you and your agents by giving tenants the tools to upload their own photos and comments for up to seven days after checking in. This saves you both from having to process tenant report updates

Remote Tenant Signature

Remote signature function (so tenants can sign for reports without being on site)


How It Boosts Your Business

Get reports signed fast, even if tenants can't join you at the property, by sending them their report within seconds of leaving it. Remote signing is particularly useful during the Covid-19 pandemic

Before & After
Check Out

Award-winning report comparison tool


How It Boosts Your Business

Keep your clients happy by saving them up to 80% of their admin time with this award-winning tool, which lets them compare reports, spot the differences easily, and calculate end of tenancy deposit deductions faster

Tenant ID Check

Check callers at door are the bonafide tenants marking into report ID have been checked in a GDPR compliant manner


How It Boosts Your Business

Give your clients confidence in your procedures and professionalism ensuring the correct tenants are given access and keys at all times

Tenant Comments
In Pink

Easy-to-spot 'pink' tenant updates


How It Boosts Your Business

Spot tenants' remote updates easily (saving you and your clients admin time processing reports) with pink coloured text clearly distinguishing tenant updates from clerks' comments

Fast Start

Quick report template creation


How It Boosts Your Business

Carry out last-minute jobs quickly with our instant report templates,
letting you begin new reports in seconds

Describe Item Menu

Dictionary of 1.5 million descriptions
and growing


How It Boosts Your Business

Build descriptions in seconds, picking from our database of more than 1.5 million detailed labels for everything from ceilings to ovens. It saves you time as you compile your reports - and you can even add your own descriptions to our dictionary

Copy Tools

Item description copy tool


How It Boosts Your Business

Stop repeating yourself, and your work, and let our Copy Tool auto-fill similar items that appear more than once in a property,
like doors and windows, tweaking any specific differences as you go

Traffic Light System

Unique 'missing photos' flag


How It Boosts Your Business

Never forget to take a photo with this one-of-a-kind feature reminding you. It saves you the delays and embarrassment of having to ask an agent if you can borrow their keys again

Story Book Layout

Savvy design with photos
and descriptions kept together


How It Boosts Your Business

Make reading reports a breeze for agents with photos and descriptions sitting side by side in your reports. This stops them having to sift through pages of text to find photos, or work out which photo goes with which comment

API Links

Fully integrates with your property management systems


How It Boosts Your Business

Deliver a streamlined workflow for your clients, by integrating our App with their property management systems. Our App can easily and quickly link with all major property management software - just call Paul Campbell on
07510 598744 or email
paul@professionalinventories.com
to discuss your needs

Export Reports
As PDF

Compressed PDF reports for easy distribution


How It Boosts Your Business

Distribute your reports to any email system without problems, with completed reports produced in compressed PDF format for you

Audit Trail

Complete record of signatures, updates, distribution, downloads, and reading


How It Boosts Your Business

Prove when reports have been sent, received, downloaded, read, updated, and remotely signed for with our App's comprehensive audit trail function. This is particularly handy for agents who have difficult clients

Key Return Record

Log for returns of keys, remotes,
and parking passes


How It Boosts Your Business

Stop clerks being blamed for missing keys, parking passes, remotes, and other items, by logging a name, signature, date, time photo and 'number of items' in the report for proof of return

Tenants Sign For Keys Only

Key-only signature record (for tenants who haven't read or signed the report)


How It Boosts Your Business

Give your tenants the flexibility to read and sign your report without rushing,
and you the reassurance that the keys have still been signed for

Multiple Property Types

Adaptable templates for all property types


How It Boosts Your Business

Get the flexibility to carry out reports for any type and size of property, on land, sea, or air, including residential; commercial; Government; Marine; Aircraft; house; flat; caravan; houseboat; ship; factory; warehouse; hospital; restaurant; pub; hotel; cruise ship; and new, old,
and listed buildings

Self Service Reports

Converts analogue reports to digital reports


How It Boosts Your Business

Turn your old inventory and check-in reports into digital reports on our App, so you can use our Before and After Check Out feature. You can download your old photos and text quickly and easily, saving time formatting the layout

Client Level Customisation

Completely customisable
from functionality to templates


How It Boosts Your Business

Tailor our App so it works exactly how you want: you can customise reports and templates, adjust how the App works, tailor the report database, in fact, you can change virtually anything to meet your own unique needs

Smart Distribution

Instant report delivery to multiple recipients


How It Boosts Your Business

Impress agents, landlords, and tenants by delivering your report before you've even had time to return their keys
distributing them at the touch of a button within seconds of locking the door

Designed By Inventory Clerks

The only property report App genuinely built by Inventory Clerks and Property Professionals


How It Boosts Your Business

Get ahead of the competition with an App that's got 30 years' experience and know-how behind it

Preview Mode

Report preview - instant previews at any stage


How It Boosts Your Business

Work seamlessly and show tenants your report in their property,
even if there's no internet connection

Keys And Sundries Register

Log for location of keys, remotes,
and parking passes


How It Boosts Your Business

Avoid missing keys, parking passes, remotes, and other items with this register tracking what's been issued to a tentant or returned by them

No Internet Connection

Works without WiFi


How It Boosts Your Business

Deliver when the competition can't, working in any location, at any time,
without worrying about WiFi

Auto Clerk Name
And Sign

All reports signed automatically


How It Boosts Your Business

Tick another job off your list - this function automatically adds a clerk's name and signature to all reports once they've signed in once

App Dashboard

Controls the workflow of reports


How It Boosts Your Business

Save time and money by controlling everything through our handy and efficient dashboard, from transferring reports between clerks to copying them so you can make new reports

Smoke And
CO Test Register

Record of all smoke and CO tests


How It Boosts Your Business

Record proof that you have located and tested all smoke and CO detectors, and that your clients comply with the 2015 regulations,
directly in your report

Safety Register

Record of all test certificates
and safety equipment


How It Boosts Your Business

Give more than your competition by including a record of all test certificates and safety equipment found
during your inspection in your report

Cleanliness Overview

Snapshot of property cleanliness
covering 14 key areas


How It Boosts Your Business

Make it easier and quicker for clients to read and compare reports by delivering a snapshot of each property's cleanliness level,
broken down into 14 key areas

Back Office Control

Bespoke App - lets you control which features you share with clients


How It Boosts Your Business

Deliver a more personalised experience for your clients, by picking the App features that meet their needs most

Unlimited Clerks
And Agents

Free - no limits on your account's users


How It Boosts Your Business

Save money by adding as many users, clerks, and agents to your account as you like - completely free, and completely unlimited. This saves you money every day, but particularly when business is slow, as you won't be wasting money on additional accounts

24/7 Access Worldwide

Access to your admin area and reports
any time, anywhere


How It Boosts Your Business

Guarantee seamless service to your clients by getting access to your admin area and reports at any time of day, any day of the week, anywhere in the world with an internet connection

Translation Tool

Report translator (more than 58 languages)


How It Boosts Your Business

Work easily with clients of different nationalities with our unique translator tool. Exclusive to Professional Inventories, it lets you carry out new reports or translate existing ones
in more than 58 languages

No Abbreviations

Easy-to-read, jargon-free reports


How It Boosts Your Business

Keep things simple for agents and tenants with easy-to-read reports that don't contain
confusing abbreviations

Observations
Clearly Labelled

Easy-to-spot 'red' observations


How It Boosts Your Business

Spot observations easily (saving you and your clients admin time processing reports) with red coloured text clearly separating any issues documented after inspections from the previous description text

Observation Summary

Quick overview of observations and issues


How It Boosts Your Business

Help agents find and resolve issues faster with our easy-to-scan checklist summarising all the observations and problems you found

Report Index

Interactive index tool
linking users to sections instantly


How It Boosts Your Business

Make reading reports easier for agents with our interactive index tool - just click on an inspection area or page number and they'll whizz straight to the right page

Date And
Time Stamp

Optional date and time stamp on photos


How It Boosts Your Business

Get a professional edge by adding a date and time stamp to your photos. This function is optional and can be
switched on or off as required

IPIC Certified

The only property report App approved by the Institute of Professional Inventory Clerks


How It Boosts Your Business

Showcase your professionalism to your clients by using the only App approved by the UK's independent inventory clerk trade association, IPIC (Institute of Professional Inventory Clerks)

Hosted By UKFast

Hosted by the UK's leading server farm


How It Boosts Your Business

Give your clients confidence in your data security and professionalism, with our database hosted by the UK's leading server farm, which is also trusted by the Government, Police, and NHS

Built For iPad

The only inventory App built exclusively for iPads


How It Boosts Your Business

Experience exceptional quality and full functionality at all times with our App - the only one built exclusively for use on iPads in native IOS. Our App works as advertised for all features, unlike competitors who use a hybrid platform, which delivers lower quality and results in some features being downgraded or not working

Face/Finger ID Login

Instant secure access to the App


How It Boosts Your Business

Get working faster with our secure Face and Finger ID login features. They get you into the App faster and save you having to remember and type in long passwords

Speech To Text Input

Dictaphone feature for descriptions


How It Boosts Your Business

Produce reports quickly with our nifty dictaphone feature - just talk and the text for your descriptions will appear directly in the App

Start Using The App

Join the hundreds of people using Professional Inventories App

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