Features
QUICK START GUIDE
To use the App, tab the App Store icon below, download the App onto your iPad and follow the registration instructions. Have your mobile phone to hand to receive verification code to start. You will be sent an email with user names and password to access the App. Any questions please call support
Example Reports
Click Reports To View
Inventory & Check In - Mid Term - Before & Check Out
Sub Reports Auto Produced From Above
Cleaners - Landlord Issues - Tenant Issues - Maintenance
Commercial Report
Zero Set Up Costs
Start using the App today
no contracts or subscriptions
How It Boosts Your Business
Keep your overheads low with no expensive contracts or subscriptions to set up and pay. You can download and start using the App today, and leave at any time with no penalties
Free Training Videos
Free Training Videos
How It Boosts Your Business
Complete your reports with ease with our simple-to-follow videos covering each step and each feature of our App
Unlimited Support
24/7 support team
How It Boosts Your Business
Never miss a report deadline - our online support is available whenever you need it. Just call, text, email, or use our 'how to' videos
Pay-As-You-Go
No contracts - only pay for what you use
How It Boosts Your Business
Keep costs down with our contract-free App, with no minimum or maximum usage rules. It means you'll only pay for what you use; ideal if business is slow
Free White Label
Just your branding - for free
How It Boosts Your Business
Show off your own branding, for a professional look, without having to pay extra to have our branding removed
Client Logos
Extra logos - add your clients' logos
How It Boosts Your Business
Benefit from brand association by adding your clients' logos to your reports automatically - it gives you a professional edge and promotes both your brand and theirs
Sub Reports - Cleaning / Landlord / Tenant / GDPR
Tailored reports for different users,
from cleaners to tenants
How It Boosts Your Business
Make life easier by creating tailored reports for cleaners, landlords, maintenance teams, tenants, and GDPR at the touch of a button. They'll find what they need fast, and you'll look more helpful and professional than the competition
Report Rollover
Copy and adjust report tool
How It Boosts Your Business
Save hours of your time by copying previous reports and simply updating them, rather than starting each report from scratch
Free Report Templates
Free customisable templates that fit any residential or commercial property
How It Boosts Your Business
Save money and get a bespoke and professional finish with our free customisable templates
Presentation Logos
Extra logos - add up to five awards, qualifications, and memberships to your reports
How It Boosts Your Business
Set yourself apart from the competition by adding up to five extra logos completely free - showing off your qualifications, awards, or memberships at the bottom of the first page of each report
Rapid Fire Camera
Takes multiple photos fast
How It Boosts Your Business
Help resolve potential disputes with our unique photo tool, which allows you to take multiple photos in quick succession for evidence
View Report
Photos Online
Photo download function
How It Boosts Your Business
Get a closer view of photos when you need to check something, by downloading them separately
Remote Tenant Report Update
Tenant tool for remote photo and comment uploads (up to 7 days after check in)
How It Boosts Your Business
Save time for you and your agents by giving tenants the tools to upload their own photos and comments for up to seven days after checking in. This saves you both from having to process tenant report updates
Remote Tenant Signature
Remote signature function (so tenants can sign for reports without being on site)
How It Boosts Your Business
Get reports signed fast, even if tenants can't join you at the property, by sending them their report within seconds of leaving it. Remote signing is particularly useful during the Covid-19 pandemic
Before & After
Check Out
Award-winning report comparison tool
How It Boosts Your Business
Keep your clients happy by saving them up to 80% of their admin time with this award-winning tool, which lets them compare reports, spot the differences easily, and calculate end of tenancy deposit deductions faster
Tenant ID Check
Check callers at door are the bonafide tenants marking into report ID have been checked in a GDPR compliant manner
How It Boosts Your Business
Give your clients confidence in your procedures and professionalism ensuring the correct tenants are given access and keys at all times
Tenant Comments
In Pink
Easy-to-spot 'pink' tenant updates
How It Boosts Your Business
Spot tenants' remote updates easily (saving you and your clients admin time processing reports) with pink coloured text clearly distinguishing tenant updates from clerks' comments
Fast Start
Quick report template creation
How It Boosts Your Business
Carry out last-minute jobs quickly with our instant report templates,
letting you begin new reports in seconds
Describe Item Menu
Dictionary of 1.5 million descriptions
and growing
How It Boosts Your Business
Build descriptions in seconds, picking from our database of more than 1.5 million detailed labels for everything from ceilings to ovens. It saves you time as you compile your reports - and you can even add your own descriptions to our dictionary
Copy Tools
Item description copy tool
How It Boosts Your Business
Stop repeating yourself, and your work, and let our Copy Tool auto-fill similar items that appear more than once in a property,
like doors and windows, tweaking any specific differences as you go
Traffic Light System
Unique 'missing photos' flag
How It Boosts Your Business
Never forget to take a photo with this one-of-a-kind feature reminding you. It saves you the delays and embarrassment of having to ask an agent if you can borrow their keys again
Story Book Layout
Savvy design with photos
and descriptions kept together
How It Boosts Your Business
Make reading reports a breeze for agents with photos and descriptions sitting side by side in your reports. This stops them having to sift through pages of text to find photos, or work out which photo goes with which comment
API Links
Fully integrates with your property management systems
How It Boosts Your Business
Deliver a streamlined workflow for your clients, by integrating our App with their property management systems. Our App can easily and quickly link with all major property management software - just call Paul Campbell on
07510 598744 or email
paul@professionalinventories.com
to discuss your needs
Export Reports
As PDF
Compressed PDF reports for easy distribution
How It Boosts Your Business
Distribute your reports to any email system without problems, with completed reports produced in compressed PDF format for you
Audit Trail
Complete record of signatures, updates, distribution, downloads, and reading
How It Boosts Your Business
Prove when reports have been sent, received, downloaded, read, updated, and remotely signed for with our App's comprehensive audit trail function. This is particularly handy for agents who have difficult clients
Key Return Record
Log for returns of keys, remotes,
and parking passes
How It Boosts Your Business
Stop clerks being blamed for missing keys, parking passes, remotes, and other items, by logging a name, signature, date, time photo and 'number of items' in the report for proof of return
Tenants Sign For Keys Only
Key-only signature record (for tenants who haven't read or signed the report)
How It Boosts Your Business
Give your tenants the flexibility to read and sign your report without rushing,
and you the reassurance that the keys have still been signed for
Multiple Property Types
Adaptable templates for all property types
How It Boosts Your Business
Get the flexibility to carry out reports for any type and size of property, on land, sea, or air, including residential; commercial; Government; Marine; Aircraft; house; flat; caravan; houseboat; ship; factory; warehouse; hospital; restaurant; pub; hotel; cruise ship; and new, old,
and listed buildings
Self Service Reports
Converts analogue reports to digital reports
How It Boosts Your Business
Turn your old inventory and check-in reports into digital reports on our App, so you can use our Before and After Check Out feature. You can download your old photos and text quickly and easily, saving time formatting the layout
Client Level Customisation
Completely customisable
from functionality to templates
How It Boosts Your Business
Tailor our App so it works exactly how you want: you can customise reports and templates, adjust how the App works, tailor the report database, in fact, you can change virtually anything to meet your own unique needs
Smart Distribution
Instant report delivery to multiple recipients
How It Boosts Your Business
Impress agents, landlords, and tenants by delivering your report before you've even had time to return their keys
distributing them at the touch of a button within seconds of locking the door
Designed By Inventory Clerks
The only property report App genuinely built by Inventory Clerks and Property Professionals
How It Boosts Your Business
Get ahead of the competition with an App that's got 30 years' experience and know-how behind it
Preview Mode
Report preview - instant previews at any stage
How It Boosts Your Business
Work seamlessly and show tenants your report in their property,
even if there's no internet connection
Keys And Sundries Register
Log for location of keys, remotes,
and parking passes
How It Boosts Your Business
Avoid missing keys, parking passes, remotes, and other items with this register tracking what's been issued to a tentant or returned by them
No Internet Connection
Works without WiFi
How It Boosts Your Business
Deliver when the competition can't, working in any location, at any time,
without worrying about WiFi
Auto Clerk Name
And Sign
All reports signed automatically
How It Boosts Your Business
Tick another job off your list - this function automatically adds a clerk's name and signature to all reports once they've signed in once
App Dashboard
Controls the workflow of reports
How It Boosts Your Business
Save time and money by controlling everything through our handy and efficient dashboard, from transferring reports between clerks to copying them so you can make new reports
Smoke And
CO Test Register
Record of all smoke and CO tests
How It Boosts Your Business
Record proof that you have located and tested all smoke and CO detectors, and that your clients comply with the 2015 regulations,
directly in your report
Safety Register
Record of all test certificates
and safety equipment
How It Boosts Your Business
Give more than your competition by including a record of all test certificates and safety equipment found
during your inspection in your report
Cleanliness Overview
Snapshot of property cleanliness
covering 14 key areas
How It Boosts Your Business
Make it easier and quicker for clients to read and compare reports by delivering a snapshot of each property's cleanliness level,
broken down into 14 key areas
Back Office Control
Bespoke App - lets you control which features you share with clients
How It Boosts Your Business
Deliver a more personalised experience for your clients, by picking the App features that meet their needs most
Unlimited Clerks
And Agents
Free - no limits on your account's users
How It Boosts Your Business
Save money by adding as many users, clerks, and agents to your account as you like - completely free, and completely unlimited. This saves you money every day, but particularly when business is slow, as you won't be wasting money on additional accounts
24/7 Access Worldwide
Access to your admin area and reports
any time, anywhere
How It Boosts Your Business
Guarantee seamless service to your clients by getting access to your admin area and reports at any time of day, any day of the week, anywhere in the world with an internet connection
Translation Tool
Report translator (more than 58 languages)
How It Boosts Your Business
Work easily with clients of different nationalities with our unique translator tool. Exclusive to Professional Inventories, it lets you carry out new reports or translate existing ones
in more than 58 languages
No Abbreviations
Easy-to-read, jargon-free reports
How It Boosts Your Business
Keep things simple for agents and tenants with easy-to-read reports that don't contain
confusing abbreviations
Observations
Clearly Labelled
Easy-to-spot 'red' observations
How It Boosts Your Business
Spot observations easily (saving you and your clients admin time processing reports) with red coloured text clearly separating any issues documented after inspections from the previous description text
Observation Summary
Quick overview of observations and issues
How It Boosts Your Business
Help agents find and resolve issues faster with our easy-to-scan checklist summarising all the observations and problems you found
Report Index
Interactive index tool
linking users to sections instantly
How It Boosts Your Business
Make reading reports easier for agents with our interactive index tool - just click on an inspection area or page number and they'll whizz straight to the right page
Date And
Time Stamp
Optional date and time stamp on photos
How It Boosts Your Business
Get a professional edge by adding a date and time stamp to your photos. This function is optional and can be
switched on or off as required
IPIC Certified
The only property report App approved by the Institute of Professional Inventory Clerks
How It Boosts Your Business
Showcase your professionalism to your clients by using the only App approved by the UK's independent inventory clerk trade association, IPIC (Institute of Professional Inventory Clerks)
Hosted By UKFast
Hosted by the UK's leading server farm
How It Boosts Your Business
Give your clients confidence in your data security and professionalism, with our database hosted by the UK's leading server farm, which is also trusted by the Government, Police, and NHS
Built For iPad
The only inventory App built exclusively for iPads
How It Boosts Your Business
Experience exceptional quality and full functionality at all times with our App - the only one built exclusively for use on iPads in native IOS. Our App works as advertised for all features, unlike competitors who use a hybrid platform, which delivers lower quality and results in some features being downgraded or not working
Face/Finger ID Login
Instant secure access to the App
How It Boosts Your Business
Get working faster with our secure Face and Finger ID login features. They get you into the App faster and save you having to remember and type in long passwords
Speech To Text Input
Dictaphone feature for descriptions
How It Boosts Your Business
Produce reports quickly with our nifty dictaphone feature - just talk and the text for your descriptions will appear directly in the App
Start Using The App
Join the hundreds of people using Professional Inventories App
QUICK START GUIDE
To use the App, tab the App Store icon below, download the App onto your iPad and follow the registration instructions. Have your mobile phone to hand to receive verification code to start. You will be sent an email with user names and password to access the App. Any questions please call support
Contact Us
Memberships and Sponserships
Professional Inventories App Supports Chris Walks the UK
Member and official partner with Institute of Professional Inventory Clerks
We are a Veteran-owned business and proudly display the ‘British Veteran Owned’ logo, which means we are verified as genuine British Veterans. High-quality service is guaranteed